Position Description: Church Administrator & Human Resources Coordinator
Reports to: Lead Minister and Board of Directors
Position Type: Part-Time (40 hours/month)
The Southern Connecticut Church of Christ (SoConn Church) is seeking a part-time Church Administrator & Human Resources Coordinator to support the daily operational, financial, and personnel functions of the church. This position ensures smooth execution of administrative, financial, and Human Resource (HR) related tasks, maintaining organization, accuracy, and effective communication across ministries. The role requires discretion, professionalism, and a heart for serving within the church’s mission. This part-time position is for no more than 40 hours/month with an average of 10 hours/week with an hourly rate of $22.50 per hour. This position is based in Connecticut and the applicant will need to reside in Connecticut.
The ideal candidate will possess the following characteristics and experiences:
- A relationship with God that illustrates commitment and growth in the way of Jesus.
- High rationality and professional integrity.
- Strong organizational, administrative, and interpersonal skills and experience
- Understanding of HR principles, confidentiality requirements, and ability to handle sensitive information with discretion.
- Financial literacy and experience managing budgets and creating financial reports.
Position Summary
The Church Administrator & Human Resources Coordinator supports the daily operational, financial, and personnel functions of the church. This position ensures smooth execution of administrative, financial, and Human Resource (HR) related tasks, maintaining organization, accuracy, and effective communication across ministries. The role requires discretion, professionalism, and a heart for serving within the church’s mission.
Key Responsibilities
1. Financial Administration
- Organize and process approved requests for reimbursements, payments, and benevolence.
- Manage contracts with vendors.
- Serve as liaison with the outsourced bookkeeper to ensure income and expenses are accurately recorded and categorized.
- Ensure financial transparency by ensuring all documentation is properly filed and auditable.
- Prepare annual budget and track expenses against allocations.
2. Donation Administration
- Manage and schedule the contribution collection process for weekly counting of cash and checks during church services.
- Maintain accurate records of all donations (including cash, check, and digital) and prepare reports for accounting and leadership.
- Coordinate and issue year-end thank you letters and donation acknowledgements in compliance with IRS guidelines.
3. Human Resources & Staff Liaison
- Support recruitment, including posting roles, scheduling interviews, applicant tracking, and background checks.
- Coordinate employee onboarding, paperwork, and orientation.
- Maintain personnel records and timesheets.
- Maintain accurate account information for all federal and state employee-related accounts including unemployment, Connecticut Paid Leave, etc.
- Record time off and paid leave for staff.
- Serve as a liaison with staff, volunteers, and leadership regarding HR updates and policies.
- Ensure compliance with HR policies and applicable employment laws with oversight from leadership.
4. Risk Management
- Facilitate background checks for any staff and volunteers working with teens.
- Periodically review policies and procedures and make recommendations for changes in line with changes in the field and best practices.
- Liaison with the Insurance broker to ensure the church is following requirements of insurance policies and follow up on any claims or related proof of insurance requests.
- Recommend and help implement best practices for policies and management of risk areas.
5. General Administrative Duties
- Maintain digital and physical filing systems for accuracy and accessibility.
- Manage vendor communication and administrative logistics.
- Help onboard and train volunteers and staff on administrative processes.
Skills and Qualifications
- Strong organizational, administrative, and interpersonal skills.
- Competence with office software (Google Workspace, Microsoft Office, Adobe, QuickBooks, etc.).
- Understanding of HR principles and confidentiality requirements.
- Ability to handle sensitive information with discretion.
- Financial literacy and ability to manage budgets and create reports.
- Prior experience in a church or nonprofit environment is preferred.
Character and Ministry Alignment
- Demonstrates spiritual maturity, integrity, and dependability.
- Committed to the mission and values of the church.
- Displays a servant-hearted attitude and willingness to collaborate with ministry teams.
To apply, please send your resume, cover letter detailing your interest, and two references to Nicole Chevalier at [email protected].